What is the phase of the state survey in which the survey team discusses their findings with the administrator and department heads?

The phase of the state survey where the survey team shares their findings with the administrator and department heads is referred to as the exit conference. During this crucial stage, the survey team provides a comprehensive overview of their observations and conclusions from the survey process. This discussion allows the facility's leadership to understand the team's assessments of compliance with applicable regulations and identify areas that may require improvement.

The exit conference serves not only as a formal closure to the survey activity but also as an opportunity for the facility to ask questions, seek clarifications, and engage in a dialogue about the findings. This phase is vital because it fosters transparency and prepares the administration for the next steps, whether that entails responding to deficiencies or utilizing the feedback constructively for quality improvement initiatives.

While options such as team debrief, survey conclusion, and review meeting may involve discussions or summaries of findings, they do not encapsulate the formal aspect of presenting and exchanging feedback that characterizes the exit conference.